Who we are

Our website address is https://peterborough.ontarioarchaeology.org

We are the Peterborough Chapter (and its members, volunteers and staff) of the Ontario Archaeological Society (OAS) and are governed by its constitution and policies.

This is a transitional website started in September 2020 and it will change often while it is being developed. We welcome feedback on its content and operation.

The Privacy Policy of the OAS governs how we process data for this website. The text below provides further explanation of our policies and practices but is not intended to change or replace the substance of the OAS Privacy Policy. If there is any disagreement between the two, the Privacy Policy shall take precedence and the text below should be updated at the earliest opportunity.

What personal data we collect and why we collect it

We process personal data solely for the purposes of operating and improving this website, managing members and their relationship with the society. Personal data may be given directly by website users and collected and processed automatically through the course of using the site.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

This website may collect both anonymised and personally identifiable data from its use. Analytics may be collected, stored and processed by a third party according to their policies. This is done to help us manage, maintain and improve the website.

We never share, sell or rent personal data for third parties to use for their own purposes.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

The secure server for this website is located in the United Kingdom and operated in accordance with UK law equivalent to EU GDPR and other data protection legislation. All traffic between the visitor and the website server is encrypted in transit using industry-standard SSL security. Both the web site’s server and data transport are believed to be operated to at least an equivalent standard required by Canadian legislation governing privacy, data protection and electronic communication.

Visitor comments may be checked through an automated spam detection service.

Contact information

Please email poas@tamplin.ca about this website, or

Contact the chapter directors, or

The Society’s management

Additional information

There is no additional information at the moment.

Please refer to the OAS Policies mentioned above or use the contacts above for questions or comments.

How we protect your data

All traffic between the visitor and the website server is encrypted in transit using industry-standard SSL security. Secure web server hosting is provided by getflywheel.com.

All third parties processing data on behalf of this website must follow industry-standard practices and adopt a privacy policy that meets or exceeds our own.

What data breach procedures we have in place

Contact the society at the addresses above.

What third parties we receive data from

What automated decision making and/or profiling we do with user data

None, currently or expected.

Industry regulatory disclosure requirements